Job Offerings

Assistant Coordinator – Job Description

Fairytales Event Design is looking for an Assistant Coordinator for the 2024 wedding season. This is an independent contractor position with no benefits and paid on a per job basis. Schedules are assigned 1-2 months in advance and days are typically on Saturday between 9am and 12am. Work is not guaranteed and based on Fairytales client’s needs.

The Assistant Coordinator will work with the Lead Coordinator in an assisting role and take direction from the Lead Coordinator. The Assistant Coordinator will be responsible for attending the wedding day for the designated hours. Tasks normally attended to are decor setup, timeline maintenance, event tear down and guest management.

The ideal candidate will have 1+ years of event experience either with a venue, caterer, other coordinator or photography. They will be well organized, able to deal well under pressure, think on their feet and maintain a professional decorum. 

Coordinators are expected to wear an appropriate black outfit for weddings, consisting of a black dress or black dress pants and blouse/button-up shirt. Shoes should be comfortable (no high heels), but of an appropriate style (ie. sandals, ballet flats, dress shoes, restaurant service shoes).

Assistant Coordinator – Pay

The Assistant Coordinator will receive $22 per hour. Coordinators will be reimbursed for parking expenses related to the wedding only. Receipts must be provided. For weddings that are more than 30 miles outside of Portland, a travel stipend will be paid. 

The coordinator will be responsible for maintaining a running invoice of services for Fairytales. An invoice template will be provided to contractors, but the contractors will be responsible for filling it out and submitting the finalized invoice to Fairytales Event Design, in order to get paid. 

Assistant Coordinator – Application

To apply for the position, submit a resume and cover letter. Send the resume and cover letter to The cover letter should address your interest in the wedding industry, your experience with the industry (if any) and any other important information about yourself.